If you are a small business owner who works mostly online, you should be pretty familiar with invoices. Whether you build websites, create content, or do anything else for clients, you will eventually have to send them an invoice if you want to be paid for your time.
How to Make a Professional Invoice
You want to write down the services rendered in the invoice, let them know what tasks you fulfilled, and make sure you include your name (or your company’s name) and date along with the amount of money owed. Don’t just write how much is owed and then send it on its way, make sure you actually make it look as professional as possible. Look online at samples to get ideas, or try this template as a model.
Keep copies of all your invoices. If a client tries to convince you that they’ve never seen an invoice, be sure to show them the copy. Retaining records of all your invoices is a great way to keep records of all your financials, and also helps you remember which client owes how much money.
Add a Personalized Note
Invoices can seem like foreboding and informal bits of mail. Personalize your invoices a little bit by making it more than just about the money. Add a note letting your client know that you enjoyed working with them, and then segue into the financials. After all, you want your client to want to do business with you again.
A personal note will go a long way towards making that goal happen, because they will connect a little more with it. Some people see an invoice and its bland typeface and just want to pay it and get it over with. Make your invoices unique and speak to the client, letting them know just how much you appreciated their business.